SmartOffice : Employee Self Service Portal
Expense Claim Mgt
Every company deals with expense claims and petty cash claims, and these processes are often handled manually. This includes submission, approval, and even accounting entries into the ERP system.
The SmartOffice Web Portal’s eExpenseClaim Module offers a robust yet user-friendly solution to address these challenges. Our globally accepted solution removes redundancy and duplicate work, significantly streamlining the process electronically. By reducing the approval turnaround time by up to 75% and completely eliminating manual ERP data entry through seamless integration, this module transforms expense management for enhanced efficiency.
KEY FEATURES:
- Expense Claim with multi-level approval work flow based on the expense amount slabs.
- Multiple Currencies / VAT & GST options.
- Automatic E-mail alert on Claim Request, Approval and Rejection.
- Interface with various banks for ePayment (GIRO) .
- Expense Tracking By Dimension (Ex. Projects / Departments etc).
- Integration with various ERPs like :
Employee Leave Mgt
The SmartOffice Portal revolutionizes Employee Leave Tracking by offering a single-screen solution that suits both small businesses and large multinationals with multiple subsidiaries. This feature-rich platform allows organizations to track employee leave details seamlessly across various offices and geographical regions.
With its intuitive, centralized interface, managers gain clear visibility into leave patterns, ensuring smoother workforce planning and consistent policy application, no matter the company’s size or complexity.
KEY FEATURES:
- Leave Request with Multilevel Approval Work Flow.
- Automatic E-mail alert on Leave Request, Approval, Rejection, reminders for medical certificate submission.
- Leave Planner to compare conflicting leaves between employees.
- Leave Analysis across regions / companies.
- Leave Document Tracking (Example : Medical Certificates)
Purchase Requisition Mgt
The SmartOffice – Requisition Web Portal System streamlines the entire requisition process by allowing online purchase requests to be sent directly to relevant vendors for quote submission. This efficient, paperless approach accelerates the Request for Quotation (RFQ) process, enabling vendors to respond quickly and making it easy for users to compare quotes from multiple vendors on a single screen. Additionally, the system integrates seamlessly with ERP platforms, providing a smooth transition from requisition to procurement.
KEY FEATURES:
- Online Requisition request.
- Online Approval.
- Auto or Manual vendor selection option.
- Auto-Email to suppliers with e-Quotation option.
- Consolidation of quote from different suppliers and price comparison dashboard.
- Option to integrate to various ERP’s Purchase module.